Vendor FAQ2018-09-17T15:37:37-07:00

Summer Con Vendor FAQ

Will there be food and beverages available on site?2018-09-17T14:19:41-07:00

Yes. We will have the full food court open inside the show with seating.  The offerings will include BBQ, Pizza, Burgers, Fisher Scones, and a Pub/Beer Garden (over 21 only).  More booths may be added as we near the event.

When is the Vendor Area on lock-down?2018-09-17T14:03:31-07:00

Vendors and Exhibitors will not be able to access their booth space from 8 pm on Friday (June 14th) until 6 am Saturday (June 15th)  AND from 7 pm on Saturday (June 15th) until 7 am on Sunday (June 16th).  Security will have the premise locked down and the building will be empty for the safety and security of everyone’s personal property.

What is the Washington State Summer Con2018-09-17T14:38:11-07:00

It is a gathering of toy, comic, movie, television show, collectibles, and other geeky and nerdy individuals in a celebration styled convention.  The Washington State Summer Con will deliver the best that the Pacific Northwest offers and caters to fans of all genres, ages, and demographics.  It will feature a wide variety of vendors, artists, authors, comic book creators, crafters, games, and that is just the beginning.

The event will feature gaming tournaments, cosplay contests, kids activities, static displays, instructional panels and education, and so much more.  Most of the attractions and exhibits at the event will be included in the ticket price.  Additional costs will always be clearly outlined.

This show is designed around the attendees experience with quality and interactive content designed to provide a safe and celebratory experience to across the many different fandoms that we all enjoy.

What if I get hurt or require any type of assistance?2018-09-17T14:36:16-07:00

The staff at the Washington State Summer Con is there to help. The Central Pierce Fire and Rescue and the Puyallup Police Department will be at the event in case of any emergency.  Each section will have Summer Con personnel assigned to assist with first aid, security, booth concerns, questions, lost items, and any other issues that may arise. Our professional and courteous staff makes the vendors, exhibitors, and attendees their priority with safety being the most paramount followed by ensuring an environment that promotes friendliness and fun.

What are your Load-in Procedures and how far away is it?2018-09-17T15:33:55-07:00

All vendor booths are on one floor.  No elevators or stairs.  The building have multiple points of access, and you will be directed to the one nearest to your booth.  We have forklifts, pallet jacks, and carts available for all vendor needs at load-in on Friday.

What are the Vendor setup hours of the Washington State Summer Con?2019-07-01T15:07:14-07:00

Setup hours are 8 am-8 pm on Friday, June 19th AND 7 am – 8:30 am on Saturday, June 20th for Load-in.   All booths and exhibits must be complete and ready by 9 am on Saturday June 20th.

Larger vendors, exhibitors, and vendors with special needs can contact us for additional options.

What are the operating hours of the Washington State Summer Con?2019-07-01T15:08:17-07:00

The tentative event hours are 10 am – 6 pm on Saturday June 20th and 10 am – 5 pm on Sunday June 21st.  VIP will have access 30 minutes prior to show hours.

I am having trouble with my online vendor application. Can you help me?2018-09-17T14:15:56-07:00

Yes, send us a note from the Contact Us link with a brief description of your trouble(s) and we will contact you right away to assist.

How big is the Washington State Summer Con?2019-07-01T15:12:01-07:00

In 2017 the Pierce County Toy & Geek Festival was held on one day in about 10,000 square feet and had more than 2,000 attendees and about 30 vendors.

In 2018 the Washington State Toy and Geek Fest expanded dramatically to a two-day event, with 200,000 square feet, 180 booths of vendors and exhibitors, celebrity guests, panels, comic book guests, interactive displays, lots of photo ops, and more!  Attendance was between 9,000 and 9,500.

In 2019, the Washington State Summer Con grew even larger to 280,000 sq feet and attendance was between 13,800 and 14,200.

In 2020, the Washington State Summer Con will cover 300,000 sq ft, feature 250 curated vendors and artists, and many more exhibits in 4 different buildings!

Do you have overnight parking for trucks and/or trailers?2018-09-17T15:34:45-07:00

Yes, and it is free.  Please advise us in the final vendor questionnaire so we can provide you will all of the information that you would need.

Do you have an Artist Alley?2019-07-01T15:04:15-07:00

Yes and No.  We will group our artists in groups of 6 and 12 and be integrated throughout the show floor.  This is intentional as it provides a diverse experience and opportunity to see items and discover new talents that might be missed with the traditional convention show floor.

Do Vendors have preferred treatment to visit the celebrity guests and features?2018-09-17T14:21:06-07:00

No, however, all photo and signature opportunities with celebrities will be given a short queue window so that no one is standing in line for hours on end. Any photo or signature ops must be purchased by vendors and exhibitors the same as attendees. Celebrities and Guests do have free time during the show and if they so choose to walk about that is solely their discretion, so you may see them at your booth. If you do please be courteous and say hello.

Can I ship freight?2019-07-01T15:13:34-07:00

Absolutely.  Shipments will only be accepted Tuesday through Friday on the week of the show.  We will provide you the shipping address and accept your shipment.  We will hold it until move-in and have it delivered to your booth space – free of charge.

Can I purchase extra Vendor bracelets?2019-07-01T15:05:39-07:00

Yes, extra bracelets are available for purchase leading up to the show. All approved vendors will receive a final questionnaire.  At that time, indicated how many additional bracelets are needed and we will invoice you for those.  If you need them after you have submitted your application just contact us and we will be happy to work with you.

Can I choose my location for my booth?2019-05-23T07:33:56-07:00

We would be happy to consider any preferences that you have for general locations, but we cannot guarantee any vendor specific booth spaces at the show.  The Washington State Summer Con factors many things when building the layout for the show.  Factors for placement that are considered include:  booth contents, sponsorship, vendor professionalism, and returning vendor status.  Factors that are considered include visual appeal of the booth, previous gracious or abrasive behavior at the show or leading up to the show to Summer Con staff, and complaints from surrounding Vendors.  Vendors will be placed according the the Vendor team and all decisions are final.

Can I bring my pet?2018-09-17T14:27:54-07:00

Only State Approved Companion/Working animals are allowed.

Can I bring a coffee pot, refrigerator, or other electronic items to my booth?2018-09-17T14:15:02-07:00

The electricity is provided for light use only.  Cash registers, computers, etc.  Personal use items should be limited and are potential safety and fire risks. Due to fire and safety regulations all items must be approved by Management prior to the show and in written format.

Are Vendor Bracelets transferable?2018-09-17T14:46:59-07:00

No.  Bracelets are to be secured on the wrist and are for individual use.  If you have staff that need access for only one day or other specific needs, please contact us.